When you agree on an action, you need to make sure you put in the follow through to be sure it actually happens.
It’s especially important to remember this if responsibility is one of your key strengths. It’s very easy to assume that because you will always do everything you say you will, that everyone else will always hold themselves to that standard.
The follow throughs will be different depending on the person, the actions, the length of time to complete and the importance of completing them. You need to make sure that you balance the need for follow through against the tendency towards micromanagement.
I like to use a model of “trust but verify”. Your default position is that the action will be completed as agreed, but as the person eventually accountable, you will check-in on progress.
If you are going to use a formal check-in model, then agree it up front with the actions. I’ve worked with people who want to improve their public speaking skills, in that sort of long lived objective, I’ve then agreed monthly check-ins, to find out what sort of presentations they’ve been giving, the feedback they’ve had and what they are doing based on it. This formal agreement is super useful to make sure the goal is not forgotten, or people try and leave any activity until right before the final review.
For shorter term follow throughs, they can be more informal. Ask “How is X progressing?”, dig in a little bit more with “What’s left to do?”. By asking what’s left, you get a real view on the final 20%, which is a lot more useful than a brief “all on track” or similar.
If it makes sense, grab a demo or draft view, that makes the progress concrete. Give some warning on this, so it’s not a surprise. That’ll also give the person a chance to get the draft together if they’ve not picked it up yet.
Finally, make sure that your check-in is not left until just before a deadline. Reviewing the day before doesn’t give much chance to make any corrections or complete actions, it’s no fun doing homework on the bus, so avoid that feeling by making sure good progress is made early.
Following through is an important leadership skill, so practice until it’s natural and you’ll really drive the effectiveness of everyone you are working with.